AI automation for small businesses
AI-driven back offices built to run themselves
Webkms builds AI products and custom automation systems for small businesses - phones, email, documents, properties, hiring and subscriptions - so your team can focus on growth instead of admin.
Already powering multi-brand operations, property portfolios, and high-volume support teams.
What is Webkms?
Webkms is an AI automation company that builds and runs AI products and custom back-office automations for small businesses in Canada and the US. Its systems read incoming emails, documents and phone calls, decide what they mean, and push the result into the tools a business already uses - Shopify, Google Workspace, Aircall, Gorgias, spreadsheets and databases. Engagements start with a free 45-minute automation audit; custom builds are quoted per workflow, and self-serve products such as the AI Receptionist are pay-as-you-go with no contract.
Seamless across your systems - works with the tools you already use, without forcing a new platform.
Products
One team, a suite of AI apps for the back office
Webkms builds and runs its own products - and custom systems on the same platform. Each one solves a single expensive problem for small businesses.
Landlivo
Property management, automated
Tenant communication, maintenance intake and rent follow-ups handled by AI so landlords and property managers stop chasing.
Request accessRing
Never miss a call again
Missed-call text-back, call routing and follow-up automation for busy service businesses.
Request accessApp Builder
Internal tools without the dev backlog
Describe the workflow, get a working back-office app connected to your data - built and maintained by Webkms.
Request accessAI Receptionist
A phone agent live in under 5 minutes
Pick your industry and voice, add your website, and rent a live AI receptionist for 7, 14 or 30 days. $0.90 per answered call.
ExploreSubscription Control Tower
See every recurring charge in one place
Track SaaS and vendor subscriptions, flag renewals and duplicates, and cut the spend nobody remembers approving.
Request accessHireOnStaff
Hiring pipelines that run themselves
Screen applicants, schedule interviews and keep candidates warm with AI-driven follow-ups.
Request access
Boltsolve
Boltsolve is our AI support desk: every channel lands in one queue, the AI classifies and investigates each ticket, prepares the actual fix, and waits for a human to approve before it ships and replies on the original thread.
boltsolve.com
Agent Portal
The Agent Portal is the software behind Webkms AI phone reception: a per-client portal with every call's recording, transcript, outcome and cost, plus per-agent billing — passwordless sign-in, no shared logins.
agent-portal.webkms.com
Shopify connector
The Shopify Agent Connector is our middleware between AI agents and Shopify stores: agents look up order status and product details during a conversation, and create or update customer records without ever creating a duplicate.
In production on client storesSolutions
Six systems. Buy the one that hurts most today.
Deployed on their own, on top of the tools you already run - and they compound as you add the next.
AI phone reception
AI phone reception for small and mid-size businesses: 24/7 answering, appointment booking, call summaries, smart routing and automatic follow-up on every missed call.
From $59 / monthDocument automation
AI document automation that reads fiscal notes, scale tickets, invoices and statements from email, PDF or a phone photo, validates them, and pushes structured data into your sheets and accounting system.
From $3,000 setup + $250 / monthEmail & order intake
AI email intelligence that reads incoming mail, extracts orders and quote requests, categorises everything, drafts accurate replies and notifies dispatch or sales automatically.
From $2,500 setup + $200 / monthProduction intelligence
Automated production tracking, tonnage estimation from vision, daily production reports and inventory logic for yards, quarries, cutting lines and plants.
From $7,500 setup + $500 / monthExecutive AI agent
A private AI agent trained on an owner's or executive's own decisions, email history and business rules: it drafts replies, briefs the team, screens requests and keeps answers consistent.
From $6,000 setup + $600 / monthLaunch package
A fixed-price launch package for new and newly-serious businesses: business phone system, AI receptionist, CRM with automated follow-up, and a fast, search-ready website.
From $4,900 one-time + $349 / month
Operations automation
Keep every workflow moving without chasing people
From first inquiry to final invoice, your workflows run themselves. We design automations that read incoming data, decide what it means, and push it into the right sheet, tool, or person - so projects don’t stall because of missing info, lost emails, or forgotten follow-ups.
- Auto follow-ups
- Smart task creation
- Email & ticket triage
- Daily summaries
Documents & back office
Turn messy documents into clean data and on-time payments
Invoices, fiscal notes, tax letters, weigh tickets, bank statements - your AI document router reads them all, pulls out the key fields, and routes them into the correct folders and spreadsheets. No more lost bills, missed due dates, or manual data entry marathons.
- AI document routing
- Auto reconciliation
- Weigh tickets & fiscal notes
- Compliance tracking
How it works
From audit to a back office that runs itself
Automation audit
We map how work actually flows through your inbox, documents, phones and tools, and pinpoint the 50–80% of admin that can run itself.
Design & build
We build AI agents and workflows on top of your existing stack - Shopify, Google Workspace, Aircall, Gorgias, your databases - no rip-and-replace.
Launch & tune
Your team reviews and approves while the system does the work. We monitor, tune and extend it as your business changes.
Industries
Built for operations-heavy businesses
Each industry page is a playbook: the problems we hear every time, what we deploy, and what changed for real clients.
Quarries, Aggregates & Stone
AI automation for quarries and aggregate producers: fiscal note and weigh-ticket processing, ticket reconciliation, daily production reports, stone cutter tonnage tracking, dispatch and inventory.
See the playbook
eCommerce & Multi-Brand Retail
AI automation for eCommerce and multi-brand retail: order and margin intelligence, support automation grounded in your own email history, inventory signals and missed-call recovery.
See the playbook
Property Management & Real Estate Portfolios
AI automation for property managers and portfolio owners: document routing for leases, tax letters, utilities and insurance, deadline reminders, tenant call handling and vendor invoice processing.
See the playbook
Field Service, Trades & Contractors
AI automation for contractors and field service businesses: 24/7 call answering and booking, missed-call text-back, quote follow-up, job documentation and dispatch coordination.
See the playbook
Accounting, Tax & Professional Services
AI automation for accounting, tax and professional service firms: intake and appointment scheduling by phone, client document collection, deadline tracking and consistent client communication.
See the playbook
Legal & Law Firms
AI automation for law firms and legal practices: 24/7 intake calls, conflict-check and qualification questions, consultation booking, client document collection, court and filing deadline tracking and matter status updates.
See the playbookFeatures
Built for real-world operators, powered by AI and automation
Smart, flexible, and designed around how small businesses and eCommerce teams actually work - not how software thinks you should work.
Your automations plug into Shopify, Google Workspace, Aircall, Gorgias, and your existing databases. No need to rip out what’s working - our AI agents sit on top of your stack, read your data, and keep everything in sync 24/7.
- Shopify
- Google Workspace
- Aircall
- Gorgias
- n8n
- Supabase
AI Email Intelligence
Every email is parsed into Date, To, From, Subject and Body, categorized into your custom buckets, and stored for your AI support agent. Perfect, policy-aware replies become a repeatable system instead of a heroic effort.
Shopify & eCommerce Automation
Connect your stores once. We ingest orders, SKUs and costs, track margins, highlight bestsellers and slow movers, and suggest pricing and stock moves - so your catalogue is always optimized.
Voice Agents & Phone Automation
Let AI handle intake, qualification, missed call follow-up, and customer routing - while logging every interaction into your sheets and workflows.
Custom AI Ops Agent
We build AI agents that “think” like your business - pulling from your email history, product rules and internal logic - so answers and decisions stay consistent with how you actually operate.
Testimonials
“Like hiring an entire operations team that never sleeps”
Martha Punla, VP Operations
“As a multi-brand eCommerce company, we were drowning in orders, tickets, and spreadsheets. After implementing the EMRSS Automation System, 80–90% of our admin work now runs itself—and we haven’t hired extra staff to keep growing.”
“Our quarry used to spend hours reconciling tickets and chasing missing loads. Now AI reads fiscal notes, flags problems, and prepares invoice batches automatically. We just review and approve.”
“Property documents, tax letters, utilities, insurance—it was chaos. The automation system now routes every document to the right place and reminds us before anything is due. No more ‘oops’ moments.”
Pricing
Simple engagement models for serious automation work
Already powering multi-brand operations, property portfolios, and high-volume support teams.
Automation Audit
Free 45-minute call
We review your inbox, documents and phone flow and hand you a prioritized automation map - whether or not you work with us.
- Process walkthrough
- ROI estimate per workflow
- Recommended build order
Custom Automation Build
Custom quote Scoped per workflow
Email intelligence, document routing, Shopify profit tracking, back-office reconciliation - built on your stack and handed over with documentation.
- Fixed-scope build sprints
- Integrations with your tools
- Monitoring & tuning included
Webkms Products
Pay as you go per product
Self-serve apps with usage-based pricing and no commitment - e.g. the AI Receptionist at $0.90 per answered call. Start in minutes, cancel anytime.
- No contracts or setup fees
- Usage-based billing
- Upgrade to a custom build anytime
Resources
Ideas to level-up your automation strategy
How Small Businesses Can Automate 50–80% of Their Admin Work With AI
Property Management Automations: Never Miss a Renewal or Bill Again
Quarry Automation Blueprint: From Weigh Tickets to Daily Production Reports
Shopify Automation: Using AI to Track Profit, Pricing & Slow-Moving Stock
How AI assistants decide whether to recommend your business
FAQ
Common questions
What kind of businesses do you work with?
Do we need to replace our current tools?
How long does a build take?
Who owns the automations?
Is my data safe?
Ready to stop running your business on busywork?
Book a free automation audit. We’ll map your inbox, documents and calls and show you exactly what can run itself.