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Frequently Asked Questions

Why manage documents with SharePoint?

With enhanced document mannagement capacbilities including the option to activate required document checkout before editing, the ability to view revisions to documents and restore to previous versions, and the control to set document- and item-lve security, webkms uses SharePoint Services to ensure the integrity of documents stored on team sites.

How does WebKMS help secure your business information?

WebKMS utilizes advanced administrative controls for increasing the security of information resources, while decreasing cost and complexity associated with site provisioning, site management, and support. We take advanage of better controls for site life-cycle management, site memberships and permissions, and storage limits.

How does WebKMS help me with my storage needs?

WebKMS uses services that supply workspaces with document storage and retrieval features, including check-in/check-out functionality, version history, custom metadata, and customizable views, New features in SharePoint services include enhanced recycle bin functionanlity for easier recovery of content and improved backup and restoration.

Why building a web-based application is cost effective?

SharePoint exposes a common framework for document management and collaboration from which flexible and scalable Web applications and Internet sites, specific to the needs of the organization, can be built. Integration with Microsoft Office SharePoint Server expands these capabilities further to offer enterprise-wide functionality for records management, search, workflows, portals, personalized sites, and more.

How fast will my users get up to speed?

Using modern user interface practices as well as enhanced views and menus that simplify navigation within and among sites. Integration with familiar productivity tools, including programs in the Microsoft Office Suite, makes it easy for users to get up to speed quickly. For example, users can create workspaces, post and edit documents, and view and update calendars on sites, all while working within Microsoft Office system files and programs.

Are solutions tailored to business needs?

While standard workspaces in SharePoint are easy to implement, WebKMS can accelerate deployment with application templates for addressing specific business processes or sets of tasks.

Can a collaboration environment be built quickly and easily?

Easy to manage and easy to scale, WebKMS uses SharePoint Services to deploy a collaborative environment with minimal administrative time and effort, from simple, single-server configurations to more robust enterprise configurations. Because deployment settings can be flexibly changed, less pre-planning time is required and companies can get started even faster.

How does Windows SharePoint Services integrate with the Microsoft Office system?

Through a set of Web services and documented application interfaces, Windows SharePoint Services can be easily integrated with smart client tools. Users easily adopt these new tools because of their similarity to other familiar environments, such as the Microsoft Office system. For example, Microsoft Office Word, Microsoft Office Excel, Microsoft Office PowerPoint, Microsoft Office InfoPath, Microsoft Office Project, and Microsoft Office OneNote can use information in SharePoint sites natively. Users can create workspaces, post and edit documents, and assign tasks, all while working on documents stored in SharePoint sites. With Microsoft Office Outlook users can view calendars and contact lists stored on SharePoint sites and can create and manage sites for editing documents and organizing meetings.

Can SharePoint be hosted and operated on UNIX-based servers?

No, but it could support FrontPage Server Extensions, which are available for most popular UNIX platforms.

What training do I need for SharePoint?

Depending on whether you choose to host and maintain your site with webKMS or on your own, Separate training may be required for each of the four roles required for SharePoint:

  • Administrators
  • Content Owners
  • Developers (if applicable)
  • End Users

Do I need Office XP to use SharePoint?

No. Most SharePoint functionality, including all the critical functionality, can be accessed from a version 5.0 browser or later.

How scalable is SharePoint Services?

A single server running SharePoint Team Services with MSDE can provide more than adequate performance at moderate usage levels, supporting hundreds of sites, and thus thousands of users. However, if you replace MSDE with SQL Server, you can significantly increase capacity, particularly if the database chores are offloaded to a dedicated database server. For example, at Microsoft, four quad-processor 800 MHz servers equipped with 3 GB of RAM have been able to support 15,000 team Web sites serving 50,000 users.

Is SharePoint a server technology or a client technology?

Neither, SharePoint Team Services is a Windows-based technology that enables clients running a standard version 6.0 or later browser to collaborate and share information and documents using a Web site. SharePoint is installed on a server running Windows 200x Server or Windows Advanced Server and Internet Information Services (IIS), and is accessed on the client using Internet Explorer or Netscape Navigator.

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